by Jo Posselt, VP, Marketing & Development, Executive Service Corps
Changing Worlds is an educational art nonprofit whose mission is “to foster inclusive communities through oral history, writing and art programs that improve student learning, affirm identity and enhance cross-cultural understanding.”
One Good Deed Chicago connected Changing Worlds with the Executive Service Corps (ESC) of Chicago in September 2011 as part of the VolunTEAM program. ESC is a volunteer corps of nearly 300 men and women who use their skills and knowledge from long and successful careers to help other non-profits thrive.
The project is scheduled for completion in May, but the results to date are already a noticeable and satisfying success story on many levels for everyone involved, including the volunteers, the program staff and of course the children who benefit from these programs.
Changing Worlds Executive Director Mark Rodriguez points out that it was critical to the project’s success to create a clear direction at the beginning.
“We needed to be able to create an infrastructure for our volunteer program as well as a system and a process that would be sustainable when the project is over,” he said.
Patti Pangborn, Changing Worlds manager of office operations, finance and program support, said “we had a database we weren’t using, a wonderful core group of volunteers and no system or anyone on staff who could coordinate the volunteer experience or make it truly satisfying for the volunteer. We weren’t fully utilizing our volunteer strength”
The ESC project management team, David Marienthal and Estelle Holzer, worked with Patti and Mark to evaluate specific needs. They then began identifying lasting solutions and immediate changes that could be readily implemented without additional workload burden or cost. Both David and Estelle brought more than 20 years of experience in project and program management to the assignment and were able to make recommendations that produced immediate results.
Marienthal describes the process.
“We met every three weeks or so and tracked our progress together to ensure we had the solutions we needed,” he said. “First, we recommended the addition of a volunteer ‘volunteer coordinator’ position! This focused more dedicated attention to an area of need and removed the additional workload burden from staff while we set up a process and procedures to get a structured volunteer management program set up.”
“Claire Gilbertsen is our new volunteer coordinator, a volunteer herself with lots of experience, who comes in two days a week to concentrate on this program,” Pangborn said. “We added a volunteer management module to our database to better track volunteer experiences, and we have begun putting together a handbook of policies and procedures and an orientation and recognition program for our volunteers.”
Rodriguez says “we value our volunteers and hope, through this project with ESC and One Good Deed, to advance our three primary goals toward 1) greater public awareness of our programs, 2) recruitment and retention of volunteers and, 3) fundraising to support our programs.”
As the economy struggles, as money from state and local governments dries up, and as donations and foundation monies shrink, non-profits are facing the perfect storm. Demand for their services is increasing dramatically, just as revenue sources are dwindling. The need for non-profits to improve their organizational performance is as important as it ever was. It’s ESC’s mission to help them.
To learn more about the Executive Service Corps of Chicago or apply to be an consultant, visit the ESC Website at www.esc-chicago.org. For a list of all 19 nonprofits currently in the One Good Deed Chicago’s VolunTEAM program, go to www.onegooddeedchicago.org/priorities.